Website Design Contract

When you are dealing with clients you always need a sound contract to prevent a bad customer taking advantage of you. I will also explain all the parts of it to help you better understand what it takes to create a good contract.

As with all things in life you will eventually meet someone that will try to take advantage of your skills without giving you the compensation you deserve. If you have a sound contract you will either deter these actions or you will have a good case if you are brought to court. You can use the contract below as you wish, I hope it helps you cover your business like it has helped me cover mine.

The Ins and Outs of a Good Contract

A good contract should always cover you in case your client does something wrong or not originally agreed upon. A verbal agreement is not as strong as a written agreement because it would be your word against theirs. Like my father says, “If it isn’t in writing then it does not count”, words my business lives by.

A good contract should contain the following:

Complete client contact information including hosting user name and password
Both the client’s name and the client’s domain name
Authorization regarding account access
In depth project description and process
Site specs
Date for completion
Agreement that subcontractors can be used if needed
Price estimate as well as late charges and down payment amount
Refund policy
Maintenance and hourly rate (if you have one)
Legal information, for example: non-liability statement, performance clause, and copyright / trademark information
Lastly, a signature with date signed
Authorization regarding account access
This part just says that the client authorizes access to you for their hosting account as well as all accounts you will need access to while working on the website

The client is engaging the designer as an independent designer for the specific project of developing and/or improving a World Wide website to be installed on the client’s web space on a web hosting service’s computer.

The client hereby authorizes the designer to access their account, and authorizes the web hosting service to provide the designer with “write permission” for the client’s web page directory, cgi-bin directory, and any other directories or programs which need to be accessed for this project.

The client also authorizes the designer to publicize the completed website to Web search engines, as well as other Web directories, indexes and to promote [your company name] with a link back located on a visible but unobtrusive section of the website.

In depth project description and process

This part just describes the project coding procedures, and what language you will use. This part just gives details about mockups, content, and credentials.

  1. [your company name] will plan, code, and design a website for individual or corporate use to the specifications required by the client. The client is required to either give exact specifications or have [your company name] do their best to meet the general requirements laid out by the client.
  2. The estimate describe in this document is only referring to the site specifications given by the client at the time this document was printed. The date can be found on the bottom of this page. Additional work not included with this document will require further payment deemed necessary by [your company name]. If the web site requires revisions the client will be billed accordingly and a new invoice will be issued.
  3. The process for the presentation of graphics consists of [your company name] providing drafts and asking for feedback from the client. The client then gives feedback or approves of the images being used before they are put in place. The estimate assumes 2 rounds of this process will suffice for image creation.
  4. All content on the website will be provided by the client for [your company name] to use. This content will be displayed as final drafts on the website and should be pre-read and checked by the client before issuing for use with the website. The content should be labeled depending on the placement that it is needed on the site. For example, the “About U” content should contain information about the individual or corporation and be labeled as such.
  5. To maintain our portfolio credentials and integrity we, [your company name], shall be entitled to place an unobtrusive credit with a hypertext link to our website in the footer on each. [your company name] is also entitled to reproduce samples of the client’s website in our portfolio and in our marketing material.

Site specs

This part give a simple review of the specifications you will use for the site design and implementation.

The website will consist of html and PHP based design unless otherwise noted. The site will provide general information about the client without the need of consent supervision. The client is required to maintain the website unless major modification is required. [your company name] hold no responsibility for the website after the initial build. We, [your company name], however will provide support and general website upkeep as needed. If the client needs more then general upkeep the client is required to pay a fee for whatever is changed. Please refer to article 2 in the above text for more information.

Date for completion

You must have this so the project does not become a never ending project.

The designer and the client must work together to complete the website in a timely manner. We agree to work expeditiously to complete the website no later than / / __. If the client does not supply the designer complete text and graphics content for all pages contracted for within six weeks of the date this contract was signed, the entire amount of the contract becomes due and payable. If the client has not submitted complete text and graphics content within two months after signing of this contract, an additional continuation fee of 10% of the total contract price will also be assessed each month until the website is advertised.

Agreement that subcontractors can be used if needed

This part just states that you have the right to hire outside contractors to help you meet the deadline.

[your company name] reserve the right to assign subcontractors to this project to insure the right fit for the job as well as on-time completion.

Price estimate as well as late charges and down payment amount

This part describes the payment plan as well as a down payment and late fees.

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